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 CGCC Archives

The CGCC College Archives are currently closed. 

Any questions can be directed to Barbara Howe, Library Faculty, barbara.howe@cgc.edu.



  • About the Archives
  • Transferring Records
  • Requesting Records

​CGCC College Archives

MISSION

The mission of the Chandler-Gilbert Community College Archives is to collect, arrange, describe, preserve, and make available institutional records of enduring administrative, legal, or historical value.

SCOPE
The archives collection is a special collection of the Chandler-Gilbert Community College Library and is housed in the Technical Services area. The scope of the College Archives Collection is as a repository for selected college documents, historical images, and videos/DVD’s for all of the college’s locations. The archives preserve historical and cultural records about college activities, people, and events. The College Archives cannot currently support housing artifacts and will not accept books, articles, or records simply because they were owned by someone associated with the college. The Chandler-Gilbert Archives is not responsible for records retention and disposal per the Arizona State Library, Archives and Public Records.
 
TYPES OF MATERIALS COLLECTED
  • CGCC statements of vision, mission, value, and college goals.
  • Major instructional initiatives and Instructional Philosophy,
  • Reports, surveys, and planning documents.
  • Meeting agendas, minutes, and major reports of college committees.
  • Department and division annual reports and organizational charts.
  • Major external grant reports.
  • Program accreditation reports.
  • North Central Association and Higher Learning Commission Self-Study and accreditation reports.
  • Adopted budgets.
  • Program reviews.
  • Architectural plans.
  • Class schedules, college catalogs, and student handbooks.
  • Commencement programs and videos.
  • Special college events as approved by the archivist.
  • Select photographs and Chandler-Gilbert-produced videos and DVD’s.
  • Strategic planning documents and financial reports.

RESPONSIBILITIES OF THE ARCHIVIST

  • Collection development decisions are made by the Archivist and staff.
  • The Archivist is responsible for annually informing the college community of the types of materials which must be sent for inclusion in the Archives Collection.
  • Reference and research assistance.
  • Archives program review and assessment.

COLLECTION ACCESS 
The holdings of the Chandler-Gilbert Community College Archives are available to CGCC administrators, faculty, students, staff, college alumni, and members of the community under the following conditions:

  • Archival material may be used only on-site in the Archives room.
  • Patrons are asked to keep documents in the same order in which they are found.
  • CGCC Archives are to be credited on all documents and photographs used in publication or display.
  • Use of materials in the college archives is governed by copyright laws.
  • Archivist reserves the right to restrict access to all or any portion of its records.
  • Digital preservation and access will be considered as future funding allows.

DONATIONS TO THE COLLECTION
The College Archives has policy and procedures in place for formally donating college materials to the Archive Collection. Please see Accepting Donations of College Materials.

 

Transferring CGCC Records to the College Archives

Why Transfer Records?

The work your office does is important. Transferring your office's valuable records to the College Archives ensures that your contributions to CGCC's development are remembered. Without records from across the college, important historical information may be lost.

You can save office space and/or file cabinet space by transferring seldom-used records to the College Archives.
 
What Records to Transfer?
 
The College Archives collects the records of College administrative offices, academics, and departments. The College Archives will not keep every piece of paper, photograph, publication, etc., that is created by an office. Through accessioning and appraisal decisions we create the leanest documentary record of CGCC. These guidelines apply to paper records. Guidelines for digital records (photographs and textual files) are in process.

How to Transfer
 
Any documents transferred to the Archives requires use of the CGCC Archives Document Transmittal Form.

For a detailed description of the transfer process, see "Transfer Process."
Archives and History Research Request

The Archives can undertake limited research requests. Generally it is best if the researcher can come to the archives. Because of our small staff, it make take 3-4 weeks before we can get an answer back to your request. Thank you for your patience and understanding.

Requests can be directed to:

Chandler-Gilbert Community College
College Archives
2626 E. Pecos Rd.
Chandler, AZ 85225-2499
480-857-5100